Privacy Policy

Privacy Policy

Data Protection Notice

Cambridgeshire County Council, Northamptonshire Children's Trust, North Northamptonshire Council and West Northamptonshire Council (“referred to as The Partners”)  share a number of business systems, including the Recruitment Hub, and are committed to protecting and respecting your privacy.

This notice explains what and why we collect personal information about people who apply for jobs with us, what we do with this information, who will have access to it, who we pass your information on to, the length of time we keep your information and how to have your information removed. 

Full details of each organisation's privacy notice are accessible using the links below:

What we collect and why?

  • Contact information (e.g. address, contact numbers, email address) for the purpose of correspondence.
  • Career history, skills, qualification, education information and appropriate registrations (if applicable) collected via application form, CV, personal statement and/or selection questions) for the purpose of shortlisting your skills and experience against the requirements of the job you are applying for.
  • Equality & diversity data and disability information for the purpose of monitoring, to ensure we are attracting and recruiting a diverse workforce that reflects the communities we serve, whilst providing appropriate support to candidates who may need it.

What we are going to do with your information?

Your application information will be used to shortlist for the job you are applying for. Contact information will be used for correspondence as required, e.g. to contact you to organise an interview or let you know the outcome of your application. Equality and diversity data will be used for monitoring purposes.

Who will have access to my information?

Cambridgeshire County Council, Northamptonshire Children's Trust, North Northamptonshire Council and West Northamptonshire Council (“referred to as The Partners”)  share a number of business systems, including the Recruitment Hub.

By registering to the Recruitment Hub you are registering into a system shared by the partners and therefore your data will be shared with relevant staff from these partners only to fulfil the actions required to successfully administer the recruitment process.

The hiring manager / hiring team will have access to contact information and application information for the job they are recruiting to.

The service desks and IT support for the system  that support the Partners, will have access to all applications so they can support across all 4 organisations.

HR Recruitment Specialists have access to the system at a similarly high level so they are able to support the system, and queries within the system. Therefore they have an access level that enables them to access the information you provide when setting up your account. They are therefore able to see the Tribepad generated cv, or any CV you have uploaded, your contact details as well as what are known as ‘system e-mails’ to enable them to see standard e-mails that the system may have sent to you – for example an e-mail registering an application. However they are not able to see your specific application to another organisation, nor correspondence in relation to a specific application from another organisation.

Talent pool development - HR recruitment specialist access

All 4 partners share access to a talent pool functionality. When you register for the Recruitment hub you are asked whether you are happy to have each of the partners contact you about job opportunities.  Sometimes you may not want a particular organisation to contact you and you can specify this.  This access is restricted to HR recruitment specialist and is part of the partnership agreement that HR specialists check your specifications before they contact you.

The recruitment team and HR will have access to equality and diversity information.

Who we pass your information to?

If you are successfully appointed to a job your information will be passed to the recruitment team / hiring team to process. This will involve starting pre-employment checks that need to be completed prior to a start date being agreed with you and the hiring manager/team. At this point you will be contacted for any extra information that may be needed to complete the pre-employment checks (dependant on the job requirements) e.g. referee details.

How long do we keep your information for?

12 months from submission of your application.

How do I have my information removed?

If you would like to have your information removed from the recruitment system, you can request deletion of your account from within your profile on this website, https://recruitmenthub.org